Get the most out of SchoolCash

KEV is committed to helping you refresh your knowledge or learn something new with a series of information-packed webinars. Each webinar offers strategies, tips, and how-to’s that will inspire and inform the way you manage and promote student activity fees. Check out our past webinars below!

Creating Basic Items

In this webinar, we’ll discuss common basic items to create for your schools.

You’ll learn:

• What basic items are most popular to create
• What to consider in creating some of these items
• How to leverage templates and previously created items

Creating Complex Items

In this webinar, we’ll discuss popular complex items for creation that you can use in your schools.  

You’ll learn:

• What complex items are most popular to create
• What to consider in creating some of these items
• How to leverage templates and previously created items

SchoolCash Back to School

This webinar covers what happens when we head back into the school year. We’ll discuss creating items in the SchoolCash Catalog from scratch and using templates, and which reports are important. We'll cover the Cash Register Close Out and Receipts. Lastly, we will cover how to create and use QR codes. 

You’ll learn:

• Creating basic items in 3 different ways
• How to create an item with a template
• Which reports to use
• How to close out the Cash Register and print receipts
• How to create and use a QR code

Difference Between Public and Unlisted Item Availability

Are you unsure whether an item should be made available to the public or created as unlisted? In this webinar, we’ll provide information on how both function and cover best practices for each.

You’ll learn:

• When an item should be made available to the public
• What items and scenarios would be best made unlisted, where a unique Unlisted URL is distributed
• When and if these items are to be attached to students
• What is the “who are you purchasing this for” field used for? 
• How to provide purchasing instructions
• How these items work with the limit per person default decisions

SchoolCash Register – Basic
Learn How to Record an Individual Cash or Check Payment 

This webinar reviews individual student payments by cash or check. We’ll discuss why it's important to use the SchoolCash Register to record payments, instead of recording it directly in the accounting program. We’ll cover basic item payment options from entry to the production of receipts and statements.

You’ll learn:

• About full and partial payments entry
• How to waive a full or partial fee
• What to enter for a variable cost item
• How to add an item to a student
• The difference between voiding or deleting a fee
• How to reprint receipts and statements

SchoolCash Register – Group Collection
Learn How to Create and Record Cash or Check Payments for a Group

SchoolCash Register allows for the recording of individual payments, as well as bulk payments. Academic staff and coaches submit envelopes of cash and check payments to the office regularly. This session covers what you need to know about Group Collection from creation to payment recording.

You’ll learn:

• How to record cash, check and combination payments
• How to waive part of a fee 
• What to do when a partial payment is received
• How to create receipts 
• How to print collection statements
• What to do with the one-time group payment collection versus a collection to leave available for future payments

SchoolCash Building on the Basics

This webinar reviews building on the basics of SchoolCash. We'll look at some advanced instances of recording payments in the SchoolCash Register and how to add additional items. In this session we will also review how to create a collection and what is means to complete a collection versus a deposit. We will round out the session with a review on specific catalog reports such as the adoption and batch report. 

You’ll learn:

• About full and partial payments entry
• How to waive a full or partial fee
• What to enter for a variable cost item
• How to add an item to a student
• The difference between voiding or deleting a fee
• How to reprint receipts and statements
• How to print collection statements
• What to do with the one-time group payment collection versus a collection to leave available for future payments
• How to run and print Adoption and Batch Reports

Preparing SchoolCash Catalog for the Next School Year

This webinar reviews how to prepare you SchoolCash Catalog for the next school year.  

You’ll learn:

• About an overview of automated rollover and multiple year catalogs

• Preparing for the new catalog

• How to create the new catalog

• Working with catalogs for multiple years and creating items

• Automatic rollover of the catalog to the new year, including conditions that prevent rollover

• and Refund processing